Projects

Projects allow subscribers to organize their data and collaborators by paper. Each project will have distinct team members, datasets, and associated metadata, which will ultimately make it easier to track in-flight work.

Creating a project

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Only members part of a paid subscription can create projects. Once created, they can invite their collaborators to add and access data

To create a project in Dewey, navigate to the Projects tab. Click New Project and add a title and description. Next, you'll be prompted to add your collaborators.

Project migration

Upon launch, any consumed or saved datasets will live in on the Saved tab. Admins, members, and downloaders can move saved datasets to projects by clicking the ... next to the dataset name and selecting Move. If no projects exist, contact your admin and ask them to create their first project.

Inviting collaborators

To invite collaborators to a project, click on the project title and navigate to the Team tab. Click Invite a team member or Invite, enter their emails, select their role, and click the plus sign. Once you've added all of your collaborators, click Send. They'll each receive an email with instructions on how to join the project.

Roles

There are four role types within Dewey, each with varying levels of platform access.

	External Collaborator*	Member	Downloader	Admin
Update project metadata (title, description, links, etc.)	x	x	x	x
Download Samples	x	x	x	x
Add datasets to projects	x	x	x	x
Remove datasets from projects	x	x	x	x
Invite users to the project	x	x	x	x
Download data			x	x
Create new projects				x
Update project status				x
Update collaborator’s role				x

External users invited to a Project that someone from an institutional subscription administers will be added as an External Collaborator.

Updating roles

To update a user's role, click the ... next to the user and select Update role. Updating a user's role to Admin or Downloader requires approval from a Dewey admin may take up to two business days to process. When a user's role is pending approval, it will say downloader requested or admin requested next to the user under the teams tab.

Paid subscribers may have a combined total of 4 downloaders and admins across all of their projects. There is no limit to the number of members.

Add datasets to a project

To add data to a project, click the Get Data button on the Data page. You will be prompted to customize the dataset as you see fit, then add it to a project. If you are an admin and don't have any projects to add the dataset to, you will be prompted to create a project first.

Project statuses

There are five statuses for a project that reflect its progress.

Status	Description
Exploring	A project that is still in the early phases of ideation and data collection. This is the default phase for new projects.
Working	The question has been formed, and work is well underway. Data has been identified, and collaborators have been added.
Submitted	The project has been submitted to at least one journal for review. In order to qualify for post-term use, a project must be assigned this status
Published	The project has been published in a journal.
Archived	The project has been terminated before reaching the submitted status.

Paid subscribers can have a total of 5 active projects at any given time. An active project is defined as any project with a Working or Exploring status.

Archiving a project

When a project is set to the Archived status, you and any downloaders that have consumed data will be prompted to delete any downloaded data associated with the project. The final step to archiving a project is acknowledging that you and your collaborators have deleted the downloaded data.

Submitting a project for review

TheSubmitted status indicates that a project has entered the peer-review process for journal publication. Simply update the status to Submitted and add the working paper link. Submitted and Published works qualify for Post-Term use. To learn more about Post-Term Use requirements, please refer to the Subscription Terms.