Projects
Projects allow subscribers to organize their data and collaborators by paper. Each project will have distinct team members, datasets, and associated metadata, which will ultimately make it easier to track in-flight work.
Creating a project
To create a project in Dewey, navigate to the Projects tab. Click New Project and add a title and description. Next, you'll be prompted to add your collaborators.
Who can create projects?
Only admins and downloaders part of a paid subscription can create projects. Once created, they can invite their collaborators to add and access data
Inviting collaborators
To invite collaborators to a project, click on the project title and navigate to the Team tab. Click Invite a team member or Invite, enter their emails, select their role, and click the plus sign. Once you've added all of your collaborators, click Send. They'll each receive an email with instructions on how to join the project.
Roles
There are four role types within Dewey, each with varying levels of platform access.
External Collaborator* | Member | Downloader | Admin | |
|---|---|---|---|---|
Update project metadata (title, description, links, etc.) | x | x | x | x |
Download Samples | x | x | x | x |
Add datasets to projects | x | x | x | x |
Remove datasets from projects | x | x | x | x |
Invite users to the project | x | x | x | x |
Download data | x | x | ||
Create new projects | x | x | ||
Update project status | x | x | ||
Update collaborator’s role | x |
External users invited to a Project that someone from an institutional subscription administers will be added as an External Collaborator.
Updating roles
To update a user's role, click the ... next to the user and select Update role. Updating a user's role to Admin or Downloader requires approval from a Dewey admin may take up to two business days to process. When a user's role is pending approval, it will say downloader requested or admin requested next to the user under the teams tab.
Paid subscribers may have a combined total of 4 downloaders and admins across all of their projects. There is no limit to the number of members.
Personal Projects
Every account is provided a personal project on sign-up. This allows you to work with and explore certain free datasets on Dewey before becoming a paid member.
Add datasets to a project
To add data to a project, click the Get Data button on the Data page. You will be prompted to customize the dataset as you see fit, then add it to a project. If you are an admin and don't have any projects to add the dataset to, you will be prompted to create a project first.
Project statuses
There are five statuses for a project that reflect its progress.
Status | Description |
|---|---|
Exploring | A project that is still in the early phases of ideation and data collection. This is the default phase for new projects. |
Working | The question has been formed, and work is well underway. Data has been identified, and collaborators have been added. |
Submitted | The project has been submitted to at least one journal, conference or press for review. To qualify for post-term use, the project must be set to this status on or before the last day of your subscription. |
Published | The project has been published. Post-term use ends at publication, so any data you kept must be deleted. |
Archived | The project has been terminated before reaching the submitted status. |
The number of active Projects on your account depends on your subscription. An active project is defined as any project with a Working or Exploring status.
Archiving a project
When a project is set to the Archived status, you and any downloaders that have consumed data will be prompted to delete any downloaded data associated with the project. The final step to archiving a project is acknowledging that you and your collaborators have deleted the downloaded data.
Submitting a project for review
The Submitted status means your paper has entered peer review. You don't need Dewey's approval to submit. We'd love to hear about it, though, and we're happy to help promote your work. Set the status to Submitted and add your working paper link.
Only projects marked Submitted by the last day of your subscription qualify for post-term use. That right ends once the paper is published. See Post-Term Use for details.